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MODULE: Your Finances

Payment Time Frames

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Important Information about your Society Payments

  • Society expense forms must be SUBMITTED with correct information and evidence by Tuesday 11:30 am to be paid the same Friday. An email and teams notification will then be sent on Tuesday afternoon for the VP Finance to approve the payment.

  • Society payments must be APPROVED by Wednesday 11:30 am to be paid the same Friday. This means the VP Finance has responded to the approval notification from the BSU finance team before 11:30 am on Wednesday. If the VP Finance is claiming expenses, the notification will be sent to the President. Please communicate between your committee to ensure these approval notifications are completed before Wednesday at 11:30 am. If this deadline is missed, the expense will roll over to the next week of payments.

  • Societies have 24 hours to appove the payments to be paid the same Friday. If you are submitting expenses, please regularly check your emails on Tuesday/Wednesday to ensure you have approved the payment before the 11:30 am Wednesday deadline.

  • You must ensure all bank details are correct, and the name entered matches that on the individual’s bank card. If mistakes are made in these details, it will significantly hold up the process of getting your funds to you.

Please follow these time frames diligently to ensure you receive your payments in a timely manner. We are unable to process any special or same-day payments so please keep this is mind when spending society funds. If you have any questions, email Becky and Effy at BSUSocieties@brighton.ac.uk.

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