MODULE: Plan Events
BSU and university campus spaces can be booked for FREE so why not look into these options first.
External hire can be very expensive, be careful, even when it sounds like a good deal there is likely to be a catch…such as a set ‘minimum spend’ – If your guests don’t spend enough on the night, you will be stung with a bill to make up the difference!
GROUND FLOOR, COCKCROFT BUILDING, MOULSECOOMB CAMPUS
Basement Central is at the heart of Moulsecoomb campus. It’s the ideal space to combine food with your event as offers a full menu so you can keep chilling whilst we’re grilling. Check out the menu below! *please note the cafe no longer sells alcohol* *If you book your society event in one of our venues and pre-book food you’ll get 20% off!
Past society events have included Pizza & Games Nights, Open Mic’s, Battle of the Bands, Comedy Shows, Pub Quizzes, Gaming Tournaments, Movie Marathons, Tea Parties, Meet N’ Greets and much much more! Let us know what you have in mind so we can help you.
RINGMER HOUSE, FALMER CAMPUS
Your society can host a range of events in our super chill lounge bar with full Cocktail Menu (see below).
Fairy lights and funky furnishings add to the eclectic vibe setting the perfect scene for Open Mic’s, Battle of the Bands, Comedy Shows, Pub Quizzes, Gaming Tournaments, Movie Marathons, Tea Parties, Meet N’ Greets and much much more! Let us know what you have in mind so we can help you.
For pre-arranged events we are able to extend our opening hours to 11pm, or even later if organised enough in advance.
We also have PA sound equipment and Sound Technician on site!
External Venue Hire
We can recommend venues large and small with which we have agreed special rates or offers to keep your costs down.
ALL external hires require a contract which MUST be signed by the Student Activities Manager ‘before’ any deposit can be paid to secure the venue. We will need to set up deposit tickets on the website a minimum of 12 weeks before the event date.
Events can require entertainment, this can be anything from an inspirational external speaker to live music and performances by students. When planning the entertainment for your event there are a few things to consider so you don’t get caught out on the day!
External Speakers – You must get them approved 3 weeks in advance via the External Speakers Form or they will not be allowed on campus! Once approved, costs may include: their fee plus covering the costs of travel and parking – agree these figures in advance and include in your budget.
Performers – Music bands/comedians/magicians/dancers etc. may have large fees and you are likely to have to cover the costs of riders (their food and drink requests) so take this into account when allocating your budget. The possibility for a collaboration is certain to be a cheaper alternative.
With over 100 BSU societies including Music, Drama, Musical Theatre, Debating & Gospel Choir; there may not be any need to look elsewhere for your events entertainment. Why put money into other artists’ pockets when you can support your fellow societies?
Top Tip – Collaborating with another Society also counts towards your Accreditation’s which = Funding!
If you are planning to show a film, the film itself is likely to be protected by strict copyright and licensing rules. Most DVDs that you rent or buy are only legally allowed to be shown in private and if you get caught screening them in a public place (e.g. a university classroom) you and the BSU could face huge fines!
Choose a film from our licensed catalogue
Get in touch with BSU Societies so we can send you the link to the full catalogue of films covered within our license – so pick one from there. If you have a particular film in mind we can check its covered, offer an alternative or let you know the steps need to get it covered.